Supplier Onboarding & Compliance Specialist

Full Description

We have a new position available as a Supplier Onboarding & Compliance Specialist based in Chicago, US due to company growth and new opportunities in the North America.

Roles and Responsibilities:

The Supplier Onboarding & Compliance Specialist will join a newly formed procurement team in the US to support with Supplier Onboarding and Compliance. Your main role will be executing supplier onboarding process, including account set-up on the onboarding platform, triggering invitation to TPVs and continue communication with the vendors until the process is concluded and Supplier account set-up on ERP system. This process ensures that all required information about our TPVs are captured and necessary policies are agreed to. 

On a periodic basis you will be required to complete due diligence process against suppliers that have been added to the Supplier platform. This will require contacting vendors to obtain relevant information outlined in due diligence guidelines as well as reporting on the process and raising any identified discrepancies.

You will be working closely with the Buying team and the Finance team as well as other internal teams when necessary. You will be reporting to the Supplier Onboarding & Compliance Team Leader based in Europe and be part of the Procurement Operations team.

As you will be part of the newly formed team in the US you might be requested to support the local procurement specialists in processing orders to suppliers and respond to their questions about requests.

We are looking for a detail-oriented professional who is comfortable with performing standard processes as well as being involved in creative team activities. Albeit to perform well in this role you must be able to understand the idea behind standardisation and feel comfortable with following outlined processes, creative thinking and proactive attitude is a must due to the two-fold nature of the team.

You must also be comfortable with an inclusive and open brain-storming environment in which team ideas are discussed and reviewed resulting in decisions which may deviate or be contrary to one’s inputs yet aim as maximum efficiency. At the same time employee will be encouraged to take active participation in those discussion, whilst ensuring a platform to share their ideas freely.

Key Responsibilities:

• Executing supplier onboarding process.
• Account set-up in on the onboarding platform.
• Triggering invitation to TPVs and continue communication with the vendors until the process is concluded and supplier account set-up on ERP system.
• General knowledge of procurement processes and their cross-implications.
• Providing inputs for new process flow designs.
• Performing and documenting process test and their outcomes.
• When requested help with processing purchase orders and queries coming through the platform.
• Identifying process gaps and suggesting possible workarounds.
• Carrying out periodical due diligence of existing vendors with accordance to guidelines and reporting.
• Be able to work to deadlines and contracted KPIs – focus on quick turnaround and quality of the service.

Person (Behaviours):

• Understand the entire procurement processes from quote to invoice
• Excellent interpersonal and communication skills and the ability to work effectively with colleagues, suppliers, and customers

Qualifications:

• Minimum of 3 years’ experience in a procurement or administration role within reselling procurement services.
• Experience in managing suppliers’ interactions.

General:

• Ensure compliance with data protection and information security policies.  
• Be aware at all times of diversity and inclusion and acting in line with company core values.  
• This role profile is not designed to be a comprehensive listing of all activities, responsibilities and tasks associated with the role, therefore these may change from time to time.

The Procurement Hive is a procurement consultancy and procurement recruitment business.

Transform your talent – Our recruitment services span over four decades of combined experience, recruiting supply chain and procurement talent for a wide range of organisations across the globe.

The Procurement Hive celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.